you are using VisionPoint or Pro Series and are thinking about moving up
to ALERE Accounting, you will want to know about some significant
differences and about converting your data.
First the differences. Here are the
ones most frequently mentioned by our clients.
Closings - Do you have to plan your time off around period
and year end closings? Does your company come to a halt while while you
wait for batch postings to complete before the accounting system is
ready to be used again? ALERE is a true real time system. Period
closings are automatic and you choose when to print key financial
reports or make GL adjustments. No more overtime on the last weekend of
Use - Software does not have to be complicated in order to be
powerful and ALERE proves it! Using ALERE is deceptively simple which
belies the real complexity going on behind the scenes. For example, the
first time you handle a returned check and the receivable is reopened
and all the journal entries are automatically made you will understand
what we mean.
Based - Ever wonder why after you set up a company as a
customer and then, because you also buy from them, had to set them up
all over again as a supplier? Seems contrary to the idea of only
entering information once doesn't it? We thought so to and that is why
when a company in ALERE is set up, you can work with it in any manner you choose.
Would you like to learn more about
the differences? We have a prepared a White Paper on the Features and
Benefits of ALERE Accounting. It is in PDF format and you can download
it or read it online.
Features and Benefits
Moving your business to another accounting package can
sometimes be a difficult and expensive transition. That is why we have
developed conversion software for both the VisionPoint and Pro Series
The conversion software can either make a Static
or Dynamic conversion and is provided free of charge when ALERE
The Static conversion (QuickBook
conversions use this process) is probably the easiest
of the two types of conversions to make. It brings over non-transaction
type date like part numbers, customer and supplier information, chart of
accounts, etc. When completed, just enter your opening balances and then
you are ready to enter the first transactions into ALERE.
The Dynamic conversion includes all the data
the static conversion does, plus all the transactional data like orders,
invoices, payable, etc. While more challenging to do, this type of
conversion may suit your needs better.
The conversion software was developed a number of years
ago and has been constantly refined and improved but it is not a "magic
bullet". You should allow a certain amount of time and budget to address
the inevitable problems that will arise.
recommend limiting a Dynamic conversion to the last two years of data.
The more work that is done cleaning up files before the conversion, the
more smooth the process will be.
Most importantly, working with an experienced Dealer
will ensure a better outcome and ultimately save money.
There is a
White Paper prepared by Technical Services that provides detailed
information on converting data into our products. It is a good source of
The conversion program
includes instructions and screen captures to help guide you through the
Source code is also available for the conversion
program should you have extensive modifications or other requirements.
More info and
There is a conversion path from VisionPoint™
and Pro Series™